Executive Assistant - Bundamba State Secondary College

Bundamba State Secondary College is seeking an Executive Assistant to deliver high-level executive support, ensuring the seamless coordination of administrative, communication, and organisational priorities to enable leadership to achieve key strategic outcomes.

Apply now to contribute to an efficient and responsive leadership environment that supports strong school performance.

Who We Are:

Bundamba State Secondary College is a diverse and inclusive high school located in Ipswich, Queensland.

The College is committed to empowering students through high-quality education, strong values, and a focus on respect, responsibility, and resilience.

With a supportive school culture and a wide range of academic, vocational, and extracurricular opportunities, Bundamba State Secondary College helps students thrive both in and beyond the classroom.

Step Into Your Next Chapter:

• Provide confidential administrative and secretarial support to the Principal/Executive Team, including word processing, data base and spread sheet applications and produce advanced desktop published documents.
• Oversee the delivery of documentation presented to the Principal/Executive Team, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
• Maintain effective time management practices for the Principal/Executive Team including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
• Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas. Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
• Coordinate the records management activities, including records of incoming correspondence and Right to Information requests and monitor the flow of correspondence and provide advice and training in records management to other personnel.
• Manage records and other information resources so that information relevant to the school/college and its functions is readily available to clients.
  Receive and identify client needs and assist visitors and /or appropriately redirect telephone calls
• On behalf of the Principal/Executive Team, liaise with government, business, industry, parent and education bodies, with a focus on a high level of client services.

Skills and Experience:

• Demonstrated experience in administrative or executive support roles
• Strong organisational and time management skills with the ability to prioritise in a busy environment
• High level of confidentiality, discretion, and professionalism
• Excellent written and verbal communication skills
• Current Working with Children Check (BlueCard) or eligibility to obtain one
• Prior experience working in a school or education environment preferrable

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.